JOB OVERVIEW:
This is an exciting opportunity for an experienced Data Manager & Website Lead to join our
team and lead these critical functions.
You will be responsible for the curation and analysis of data across the school.
You will oversee the storage of data in our MIS and the use of information within our school.
You will write reports, and manage 3rd party reporting systems (such as Power BI), which
empowers users to undertake their own analysis.
You will provide reports, as requested, for all stakeholders including the DfE, the Management
Committee, Local Authority and the school leadership team
To maintain and update the Centres’ databases; setting up, collecting and exporting
assessment data to track student progress and produce termly reports throughout the year
To be responsible for the Management of statutory returns processes such as the school
census
KEY RESPONSIBILITIES:
Specific to Data
• Oversight of all aspects of the MIS system
• Oversight of housekeeping routines to keep the MIS in good shape. This includes validating
group memberships, running database diagnostics, deleting unlinked contacts, etc
• Management of data including assessment, examinations and performance analysis.
• Attending meetings as appropriate
• Help in advising on the use of data and relevant software relating to the Service.
• Processing and reporting pupils’ academic records in such ways as the school may require.
• Assist in publishing summary and statistical information derived from these records as
required.
• Help combine data received from a variety of outside agencies and internal sources (e.g.
external exam grades, coursework marks) and linking it with the school’s database.
• Be familiar with and have the ability to customise the operation of appropriate software to
enable the collection and reporting of data to suit the requirements of the day.
• Liaising with relevant colleagues in school, local authority, and other support agencies
as required.
Assessment & Reporting
• Oversight of internal assessment processes – including setting up data sheets and ensuring
accuracy within the data set
• Administration and support standardised baseline testing
• Working alongside the SLT & Teachers as required to co-ordinate sittings and ensure students sit
assessments
• Tracking of key groups of pupils, in consultation with SLT & Teachers
• End of Key Stage data : Y1/Y2 Phonics data to LA (if there are eligible pupils on roll during
Summer Term)
• KS2 TA submission to Primary Assessment Gateway (if there are eligible pupils on roll during
Summer Term)
• Information on pupils who can be included in the Alternative Provision Census in January. The
census period is whole year so we can establish termly catch up to avoid excess workload at the
end of year.
• School Census
• Duplicates - as part of the school census (to have a timeline for the pupils since they were
admitted, especially looking at pupils' school start and leave dates in agreement with the other
schools, pupils' enrolment status in agreement with the start and leaving dates as well as with
other schools and tuition status of the pupils).
• Reporting on Suspensions - as part of the school census
• Responding to KS2 & KS4 DfE Checking Exercise
Specific to Admin
• Maintain database for pupil admissions and leavers, etc. and production of reports as required.
• Downloading and uploading CTFs and CMLs as necessary
• Responsible for updating group lists and updating pupils as per list on MIS system
• Responsible for updating pupils reward charts
• Manage and provide attendance data and support for staff, for areas principally associated with
the curriculum, in order to maintain the school effectiveness and efficiency
• Liaison with the Data protection officer to ensure compliance with UK-GDPR guidance
• Support with FOI and SAR requests
OTHER DUTIES AND ACCOUNTABILITIES
• Be aware of and comply with policies and procedures relating to child protection, health and
safety and security, confidentiality and data protection, reporting all concerns to the
Headteacher/School Business Manager/DSL
• Adopt flexible working practices where required
• Ensure compliance with your responsibilities as laid out in the school’s equal opportunity policy
and take an active role in promoting equality and diversity
• Take part in performance appraisal.
• Undertake such other duties as reasonably correspond to the general character of the post and
commensurate with its level of responsibility as and when required and with agreement
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the role of other professionals
• Participate in training and other learning activities and performance development as required
• To respect the confidentiality of all information relating to pupils, staff and their families
• The duties of the post outlined above are not exhaustive, and the post holder will be expected to
be co-operative and flexible, undertaking such other duties as may reasonably be required of a
member of administrative staff in a school.…JOB OVERVIEW:
This is an exciting opportunity for an experienced Data Manager & Website Lead to join our
team and lead these critical functions.
You will be responsible for the curation and analysis of data across the school.
You will oversee the storage of data in our MIS and the use of information within our school.
You will write reports, and manage 3rd party reporting systems (such as Power BI), which
empowers users to undertake their own analysis.
You will provide reports, as requested, for all stakeholders including the DfE, the Management
Committee, Local Authority and the school leadership team
To maintain and update the Centres’ databases; setting up, collecting and exporting
assessment data to track student progress and produce termly reports throughout the year
To be responsible for the Management of statutory returns processes such as the school
census
KEY RESPONSIBILITIES:
Specific to Data
• Oversight of all aspects of the MIS system
• Oversight of housekeeping routines to keep the MIS in good shape. This includes validating
group memberships, running database diagnostics, deleting unlinked contacts, etc
• Management of data including assessment, examinations and performance analysis.
• Attending meetings as appropriate
• Help in advising on the use of data and relevant software relating to the Service.
• Processing and reporting pupils’ academic records in such ways as the school may require.
• Assist in publishing summary and statistical information derived from these records as
required.
• Help combine data received from a variety of outside agencies and internal sources (e.g.
external exam grades, coursework marks) and linking it with the school’s database.
• Be familiar with and have the ability to customise the operation of appropriate software to
enable the collection and reporting of data to suit the requirements of the day.
• Liaising with relevant colleagues in school, local authority, and other support agencies
as required.
Assessment & Reporting
• Oversight of internal assessment processes – including setting up data sheets and ensuring
accuracy within the data set
• Administration and support standardised baseline testing
• Working alongside the SLT & Teachers as required to co-ordinate sittings and ensure students sit
assessments
• Tracking of key groups of pupils, in consultation with SLT & Teachers
• End of Key Stage data : Y1/Y2 Phonics data to LA (if there are eligible pupils on roll during
Summer Term)
• KS2 TA submission to Primary Assessment Gateway (if there are eligible pupils on roll during
Summer Term)
• Information on pupils who can be included in the Alternative Provision Census in January. The
census period is whole year so we can establish termly catch up to avoid excess workload at the
end of year.
• School Census
• Duplicates - as part of the school census (to have a timeline for the pupils since they were
admitted, especially looking at pupils' school start and leave dates in agreement with the other
schools, pupils' enrolment status in agreement with the start and leaving dates as well as with
other schools and tuition status of the pupils).
• Reporting on Suspensions - as part of the school census
• Responding to KS2 & KS4 DfE Checking Exercise
Specific to Admin
• Maintain database for pupil admissions and leavers, etc. and production of reports as required.
• Downloading and uploading CTFs and CMLs as necessary
• Responsible for updating group lists and updating pupils as per list on MIS system
• Responsible for updating pupils reward charts
• Manage and provide attendance data and support for staff, for areas principally associated with
the curriculum, in order to maintain the school effectiveness and efficiency
• Liaison with the Data protection officer to ensure compliance with UK-GDPR guidance
• Support with FOI and SAR requests
OTHER DUTIES AND ACCOUNTABILITIES
• Be aware of and comply with policies and procedures relating to child protection, health and
safety and security, confidentiality and data protection, reporting all concerns to the
Headteacher/School Business Manager/DSL
• Adopt flexible working practices where required
• Ensure compliance with your responsibilities as laid out in the school’s equal opportunity policy
and take an active role in promoting equality and diversity
• Take part in performance appraisal.
• Undertake such other duties as reasonably correspond to the general character of the post and
commensurate with its level of responsibility as and when required and with agreement
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the role of other professionals
• Participate in training and other learning activities and performance development as required
• To respect the confidentiality of all information relating to pupils, staff and their families
• The duties of the post outlined above are not exhaustive, and the post holder will be expected to
be co-operative and flexible, undertaking such other duties as may reasonably be required of a
member of administrative staff in a school.WWWWW…